Off-Campus Scholarships

Contact Info

Office- Off-Campus Scholarships
Email- ocs@byu.edu
Phone- 801-422-4104

Address:
BYU Off-Campus Scholarships
A41 ASB
Provo, UT 84602

How and When Will I Get My Money?

The scholarship granting organization generally sends the money directly to BYU. This is how they verify that you are, in fact, an enrolled student.

The average processing time is 3-4 weeks from the date the funds are mailed to BYU. To ensure timely processing of funds, please send funds at least 6 weeks prior to the start of the semester. Note that due to holidays, there may be additional delays in processing. Funds are processed on a first-come-first-serve-basis. Processing will not be expedited due to late receipt of the funds. The Financial Aid Office will not hold classes.

Students are notified via email once funds have been received and processed. Due to a high volume of checks, any request made to the Financial Aid Office to verify your funds have arrived will not be granted.

Funds received without identifying student information are returned immediately to the granting organization.

Hand-delivered checks:

Hand-delivered checks are dropped off at the Enrollment Services windows by D155 of the ASB. Enrollment Services will provide you with an envelope for you to fill out with the information needed to correctly apply the funds to your account. There are also envelopes and a drop box at the corner of the windows which you can use to avoid the line at the window.

For Granting Organizations

• Make check payable to Brigham Young University.
  
  • If you require a student signature, the student will need to sign the back before the funds are put on the student’s account
  • Students must sign the check before the deadline sent to them via email
  • Funds are returned to the granting organization if the student does not sign the check by the designated deadline.
• Include the following in a letter with the check:
  
  • Student’s full name
  • Student’s BYU ID #
  • Student’s Date of Birth
  • How to apply funds to student’s account
  • Any credit requirements or GPA stipulations
    
    • The GPA will be checked when an award is placed on the student's account. Multi-term awards will only have a GPA checked with the initial award. Please send a check for each term if the GPA must be reviewed every semester.
•  For verification, proof of attendance, financial needs analysis, or a statement of charges, complete a Verification Request
  
  • Email BYU Verifications at verifications@byu.edu for questions
• For a completed IRS W-9 form, email Scholarship Processing at ocs@byu.edu

Mail all checks to:

BYU Off-Campus Scholarships
A41 ASB
Provo, UT 84602

WIRE TRANSFERS

In order to initiate a wire transfer, send an email to ocs@byu.edu that includes:

• Name of the student
• Student ID
• Semester the funds are for
• Credit Requirement or GPA Requirement, if applicable

If an email is not sent, the funds will not be applied to the student’s account.

Once our office receives all the necessary information, you will be emailed the account information and instructions on how to complete the wire transfer. Identifying student information must be provided with the transfer. Funds that cannot be processed will not be held.

Voiding Funds

Before requesting to have your funds voided, please send an email to ocs@byu.edu with the following information:

• Check Number
• Check Date
• The address where the funds were sent
• Date the funds were sent

It can take up to 4 weeks for BYU to receive a check in the mail, with additional time afterwards for processing. Check with BYU before voiding any funds, as voiding funds in the middle of the process will cause further delays for them to post to a student’s account.

Off-Campus Scholarship Policies

CREDIT HOURS AND PAYMENT PERIODS

Credit hour requirement for off-campus scholarships are automatically set at .5 credits (less than half-time).

Full-time is considered 12 credits for undergraduate and 8.5 credits for graduate students during fall/winter semester.

BYU SEMESTERS/TERMS

Unless specified by the granting organization, funds will not be split and will be applied towards the current semester of enrollment (or the next period of enrollment if not currently enrolled). If you, or the granting agency, wishes otherwise, a written request is needed. Students should send create a case and the agency should send an email to ocs@byu.edu. Changes to an award may only be made once.

GPA

If no minimum GPA is specified by the donor, BYU will release funds for students regardless of their current GPA.

REFUNDS

Off-Campus scholarships will be used to pay the charges shown below:

• Tuition
• Class fees
• International Studies program fees (for those attending a study abroad program)
• Housing
• Meal Plans
• Textbooks
• Short-Term Loans
• Insurance

Off-Campus scholarship funds that are left over after the above charges are paid are refunded to students beginning the third day of classes of each semester/term.

WITHDRAWING

If you withdraw, cease enrollment, or do not follow specific guidelines from the granting organization, our office will return funds to the granting organization within 90 days after the end of the current semester. Pending funds will not be held.

MISSIONS/DEFERMENTS

Funds are automatically deferred while you are on your mission unless the granting organization stipulates in a letter that funds are to be used during the current academic year/semester or that the funds are non-deferrable. We will hold the electronic funds until you return. If your granting organization has questions, have them email ocs@byu.edu.

Cost of Attendance

For the university’s official Cost of Attendance, please see Cost of Attendance.

PROMISE TO PAY

We do not accept Promise to Pay statements as placeholders for anticipated funds. Funds are not put on a student’s account until BYU receives the payment.

Anonymous Scholarship Funds

You can donate anonymously to a student attending BYU. In order for our office to process the funds correctly, please follow the instructions provided. We also recommend you review the tuition deadlines for each semester you are sending funds for. To ensure timely processing, send funds at least 6-8 weeks before the tuition deadline.

Keep in mind you are responsible for setting an GPA or credit requirements. If you do not have any, explicitly state that there are no requirements. Here is a template example letter:

Anonymous funds

Off-Campus Scholarships,

Indicate who the funds are for and any requirements:

Please apply these funds to [insert Student Name and BYU ID number or Date of Birth] and their hometown is [insert hometown]. There are no credit or GPA stipulations. If the student withdraws, please return the funds. (Alternately you can say: If the student withdraws, please still release the funds to the student’s account).

Indicate where to apply the funds. If you have funds that go beyond tuition (i.e., housing, meal plans, etc.) those need to be specified. If you are sending payments for more than one semester, indicate the amount needed for each semester. For example: 

Please apply $1493 to Summer 2024 tuition and $1000 to Fall 2023 tuition. The remaining funds will go to Fall 2023 meal plan charges.

Thank you,

Name and Contact Information (This information is strictly for processing purposes in case our office needs to get in contact. The student will not know who sent the funds.)

Mail all checks to:

BYU Off-Campus Scholarships
A41 ASB
Provo, UT 84602

Off-Campus Scholarships & Tax Deductions

Most off-campus scholarships are NOT tax deductible to donors. Tax laws state that because the scholarship is being given to a specific student, it is not a charitable contribution (this prevents donors from overusing tax deductions.) If the donor wants to make a tax deductible donation they need to do so through the LDS Foundation; however, the money would not go to the specified student.

Independent Study/Continuing Education

You are welcome to use your non-BYU scholarship as reimbursement for previously paid for Independent Study or Continuing Education courses if you have approval from the scholarship granting organization. To transfer funds to Independent Study or Continuing Education, we must have a written statement of approval from your donor and a letter from you listing the courses you wish to take. Funds are not released until we verify Independent Study enrollment. Please note that we can only accept the amount for your course(s) and materials. Any funds in excess of your course fees and materials will be returned to the granting organization.

Vocational Rehabilitation

Your rehabilitation counselor should mail us an authorization form to pay your tuition and any other charges they cover.

Please submit all authorizations to ocs@byu.edu

We will post the forms in the order that we receive them while we are also processing scholarship funds. It is the student’s responsibility to have tuition paid by the tuition deadline. Please allow up to 5 to 6 weeks after the authorization was submitted to receive a request for payment.

If you are sending more than one authorization form for the semester, please indicate on the form when you are sending any new authorizations if it is replacement award, an addition to award, or a brand new award.

If your textbooks are covered, your counselor must send a separate authorization form to the Bookstore Customer Accounts Office at cust_acct@byu.edu.

Military Tuition Assistance

Utah National Guard State Tuition Assistance (STA)

Members of the Utah National Guard are eligible to apply for Utah National Guard State Tuition Assistance. Eligible members are required to apply each semester and are encouraged to apply as soon as they register for classes. Funding is typically not an issue, but due to changes in Federal Tuition Assistance, there has been an increase in the number of students using State Tuition Assistance. For more information about applying for STA or any other questions about the Utah National Guard, contact our on-campus representative:

SFC Bret W. Jackson bret.w.jackson2.mil@mail.mil
220 Daniel H. Wells (ROTC) Building
801-422-7726

Army ROTC

The BYU Army ROTC department offers two, three, and four year scholarships to students who are eligible. Scholarship winners enroll in ROTC classes and receive leadership training while pursuing a degree in the field of their choice. Scholarships awarded through ROTC pay either the full cost of tuition or room & board. Additionally, scholarship winners receive a tax-free $300-$500 monthly stipend for living expenses and a $600 book allowance each semester. Acceptance of an ROTC scholarship incurs an obligation to serve as an officer in the Active Army or Reserve Component (National Guard/Reserves).

For more information, visit http://marriottschool.byu.edu/army/ or contact:

Mr. Jack Sturgeon armyrotc@byu.edu
220 Wells ROTC Building
801- 422-7725

Family Education Rights and Privacy Act (FERPA)

Please note that we abide by FERPA and may be limited in the amount of information that we will be able to provide to you, parents and granting organizations.

Contact Us

To contact us with questions you may call Enrollment Services at 801- 422-4104. If you're a student, you can also create a case. If you are a donor or granting organization, please email us at ocs@byu.edu.