AIM Access

The following steps must be completed before access will be granted:

1. Submit an AIM Access Request – may be done by the employee, a supervisor, or an information partner.
   
   1. Complete the following fields:
      
      1. Employee
         
         • Enter Net ID, then tab to autofill name
         • Include an email address where employee will receive instructions for completing the request and a preferred phone number where employee may be contacted
         • Check Job Title and Department: if a student has more than one job, the most recent will autofill.  Please make corrections when needed
      2. Contact Person
         
         • Provide the name of a supervisor or fellow employee who can answer questions about the request
         • Enter the Net ID, then tab to autofill all fields
      3. Information Partner
         
         • Find a match for the correct college or department from the drop-down menu
         • Information Partners must approve all requests before processing
      4.  Access Requirements
         
         • Choose the access needed:
         • Add employee access: gives an employee new or additional access
         • Replace an existing employee: gives access to a new employee and expires access for the employee being replaced
         • Copy the access of an existing employee: gives identical access to employees working in the same or similar positions
         • Expire employee access: removes all or partial access for an employee
           
2. Complete a FERPA Training
   
   1. Choose between FERPA Training for either Faculty or Employees (non-faculty)
   2. Watch the online FERPA Training videos (introduction followed by additional training) and answer related questions
   3. You may skip this step if FERPA training has been completed within the past two years
      
3. Sign the FERPA Compliance Agreement
   
   1. Upon completion of FERPA training, employee is directed to the FERPA Compliance Agreement
   2. Employee may also receive a reminder email with a link to the Agreement
   3. The FERPA Compliance Agreement can also be found at aimaccess.byu.edu
   4. Employee reads the Agreement, checks the electronic signature box signifying agreement, and then clicks SUBMIT

AIM Access requests that have not been completed by the employee within one month will be canceled.