Challenge Exams for Departments

Administrators – Deans, Department Chairs and Delegates

Deans and Department Chairs have access to all administrative parts of the challenge exam process. They can also assign a delegate to act in their behalf to approve or deny exam requests and approve or change exam grades. Examiners can be added to enter grades only.

RESPONDING TO EXAM REQUESTS

1. You will receive an email with a link to the site when a student has requested an exam OR you can click the View Exams button above. You may opt-out of the email notification by clicking Pause Reminder Emails below your name on the screen.
2. In the Status column, click Requested to approve or deny exam requests. To respond to multiple requests at once, click the View Only Exam Requests button in the upper right. Then use the far right column to select multiple boxes (or all boxes) to approve or deny them.

APPROVING GRADES ENTERED BY AN EXAMINER

1. You will receive an email when an exam has been graded and needs department approval. Additionally, as chair, dean, or delegate you may enter grades.
2. Click on the link in the email or click the View Exams button above.
3. In the Status column, Click on Graded/Needs Dept Approval to approve the grade or change the grade and approve it. To approve multiple grades at once, click the View Only Grades Needing Approval button in the upper right. Then use the far left column to select multiple boxes (or all boxes) to approve them.

Examiners

WHEN ASSIGNED EXAMINER ROLE

You will receive an email notifying you of your assignment as an examiner.

ENTERING GRADES

1. Once an exam has been administered, click the View Exams button above to enter grades.
2. In the Status column, click on Exam Approved to enter an individual grade. For quicker entry when many grades need to be entered, use the grade column. 

Grades entered will require department approval prior to the grade being viewed by the student.

ASSIGNING DELEGATES AND EXAMINERS

Examiners are determined and individually assigned by a dean, department chair, or delegate.

1. Use the View Exams button above to access the Challenge Exam website.
2. In the Course Management tab, select either Manage Delegates or Manage Examiners.
3. Search by name or Net ID.
4. Click Add.

Delegates CANNOT assign other delegates but CAN assign examiners.

MANAGING EXAM STATUSES

1. Use the View Exams button above to access the Challenge Exam website.
2. In the Exams tab, you may change the status of an exam by clicking Revert Status.
3. You may leave an internal note to explain the status change.

MANAGING EXAM AVAILABILITY AND REQUIREMENTS

1. Use the View Exams button above to access the Challenge Exam website.
2. In the Course Management tab, under Manage Courses, designate courses for which you will allow requests by selecting the Active indicator. These courses will be available for students to request a challenge exam.  Courses designated as Inactive will not be available for request in the student view.
3. Make the requirements for requesting to challenge the course visible to students by adding them in the Requirements column. Students will be required to indicate whether they meet the requirements or not at the point of the exam request.  If they do not meet the requirements, they will not be allowed to make the request.