Challenge Exams for Departments

Administrators – Deans, Department Chairs and Delegates

Deans and Department Chairs have full administrative access to the challenge exam process. They can assign delegates to approve or deny exam requests and manage exam grades. Examiners can be added to enter grades only.

RESPONDING TO EXAM REQUESTS

1. You will be notified via email when a student requests an exam, along with a link to the site. Alternatively, you can click the View Exams button above. To stop receiving email notifications, click Pause Reminder Emails below your name on the screen.
2. In the Status column, select Requested to approve or deny exam requests. For handling multiple requests collectively, click the View Only Exam Requests button located in the upper right. Then, utilize the far right column to select and approve or deny multiple boxes, or all boxes at once.

APPROVING GRADES ENTERED BY AN EXAMINER

1. You will receive an email when an exam has been graded and needs department approval. Additionally, as chair, dean, or delegate, you may enter grades.
2. Click on the link in the email or click the View Exams button above.
3. In the Status column, click on Graded/Needs Dept Approval to either approve the existing grade or modify it before approval. To approve multiple grades simultaneously, click the View Only Grades Needing Approval button at the upper right. Then, use the checkboxes in the far left column to select multiple or all boxes for approval.

Examiners

WHEN ASSIGNED EXAMINER ROLE

You will receive an email notifying you of your assignment as an examiner.

Entering Grades

1. Once an exam has been administered, click the View Exams button above to enter grades.
2. In the Status column, click on Exam Approved to enter an individual grade. For quicker entry when many grades need to be entered, use the grade column.

Grades entered will require department approval prior to the grade being viewed by the student.

Assigning Delegates and Examiners

Examiners are determined and individually assigned by a dean, department chair, or delegate.

1. Use the View Exams button above to access the Challenge Exam website.
2. In the Course Management tab, select either Manage Delegates or Manage Examiners.
3. Search by name or Net ID.
4. Click Add.

Delegates CANNOT assign other delegates but CAN assign examiners.

Managing Exam Statuses

1. Use the View Exams button above to access the Challenge Exam website.
2. In the Exams tab, you may change the status of an exam by clicking Revert Status.
3. You may leave an internal note to explain the status change.

Managing Exam Availability and Requirements

1. Use the View Exams button above to access the Challenge Exam website.
2. In the Course Management tab, under Manage Courses, mark courses that will accept requests by selecting the Active indicator. Students can then request challenge exams for these designated courses. Conversely, courses marked as Inactive will not be accessible for student requests.
3. Enable students to view course challenge requirements by adding them in the Requirements column. When requesting an exam, students must confirm they meet the requirements. If the criteria are not met, the request cannot proceed.