Grade Submission

We are happy to help you with any grade-related questions. Call us at 801-422-2631. We encourage you to submit grades early and to double-check the status of your grade submission before the deadline.

Grade Submission for the Current Semester

You can access your AIM grade rolls for the current semester from the last day of class until the grade submission deadline for the semester by following these steps:

1. Click the “Submit Grades” button above.
2. Your classes for the current semester will be listed.
   
   • To find a past semester, click "Year Term" and select a different semester.
   • If you do not see a class you need access to, contact your department to find out why you are not listed as the instructor.
3. Click "Roll" (in the Links column) for the grade roll you need.

You can see the grade roll status on the Grade Roll Selection page or in the grade roll itself:

• Available - Grades are not in, and students will receive NS grades at the deadline.
• Saved - Grades are not in, and students will receive NS grades at the deadline.
• Submitted - Grades are in, and students will see their grades after the deadline.
• Posted - Grades are in, and students can now see their grades.

If needed, you can add Grading or Teaching Assistants to enter grades for you.

Grade Changes for Past Semesters

After grade processing is complete, you can change grades online in the grade roll.

1. Click on the Change Grades button above.
2. Select the semester by clicking on Year Term in the upper left corner.
3. Select Roll for the class needed.
4. Select students by checking the box in the left column, or click Select All.
5. Click Change Grades.
6. All the students selected will appear on the next screen along with the grade change policy.
7. For each student, select the new grade and the reason for the change using the drop-down menus.
8. Click Submit. An email will be sent to both the person making the grade change and the primary instructor for the class.

You can make a grade change for the following reasons:

• Calculation error in computing the grade
• Posting the wrong grade to the grade roll
• Changing a T grade
• Posting a grade if no grade roll was submitted (NS)
• Re-evaluation of completed work with no additional work submitted

If your reason is not listed, or you have other grade-related questions, call us at 801-422-6567.

Failing or T Grades & Financial Aid

When you enter a failing grade or a T grade in the AIM grade roll or in Learning Suite, you will be asked to enter the last date of participation for that student. This verification is required to determine how much federal student aid, if any, must be returned to the government.
The date of the last class participation will determine how much, if any, federal student aid must be returned to the government.

When deciding the date, consider the following student participation:

• Being physically present in class
• Turning in a class assignment
• Taking an exam
• Viewing a tutorial or computer-assisted instruction
• Attending a study group for class
• Taking part in an online class discussion
• Asking a faculty member about class material or content

Incomplete Contracts

• Students may request an Incomplete grade (I) if a non-academic emergency (serious illness, personal injury, death in the immediate family, etc.) occurs after the full withdrawal deadline. An Incomplete contract allows the student up to one year to complete unfinished coursework.
• When you submit final grades, an ‘I’ grade entered into the grade roll will change to a failing (E) grade until the Incomplete contract is received in the Registrar’s Office.
• To turn in a student's final grade, enter it directly on the Incomplete Contract online. You can also access the online contract from the AIM grade roll.

Learn more about the requirements and processes for incomplete contracts.