Registration & Academic Records Petitions
Many offices across the university have petition processes available for students facing exceptional circumstances. Some of the more commonly used petition processes can be found in these offices:
| Financial Aid 3326 WSC | 801-422-4104 | Petitions Instructions |
| GE Substitution 350 MSRB | 801-422-6818 | GE Sub Petitions Form |
| Independent Study | 801-422-2868 | IS Petition form |
| Religious Education 370 JSB | 801-422-2735 | Petition Instructions |
| Scholarships 3326 WSC | 801-422-4104 | Petitions Instructions |
Registrar's Office Petitions Policy
University policy allows students up to one year to petition any discrepancies on their academic record. However, we recommend you file your petition as soon as possible. Evening students or Salt Lake Center students must submit petitions to their respective offices. For information on Academic Support, Financial Aid, or Scholarship petitions, see below.
Steps in the Academic Petition Process
- Initiate a Petition: Identify the specific records changes needed, write statements explaining the purpose of the petition, and attach supporting documentation.
- Instructor Comments: In some petitions, instructor comments help clarify the context and situation. However, instructor approval is required if you wish to add or audit a class in the current semester.
- Review: Once all information is complete, the petition services committee reviews the request and makes a decision.
- Notification/Processing: After a decision has been made and processed by the Records Office, you will be notified of the decision via your BYU email.
- Explanation of Decision: If necessary, you will receive an additional explanation about the decision within 3 business days of it being communicated.
Resubmission
We handle petitions exclusively through the online system. After we review your petition, you can make an appointment with a petitions counselor to discuss your request. If you believe we did not fully understand your situation, you may submit your petition a second time with additional information.
- The committee will review all information from your first petition and any new details included in the resubmission.
- Make sure your statement is clear, detailed, and outlines the sequence of events.
- You may upload any documents for your resubmission petition.
Documentation
| Medical/Clinical Verification Form | A physician/clinician must complete this form and provide additional medical documents/letters explaining your situation. |
| Employer’s Verification Form | This form tells us whether your employer changed your work schedule after the deadline(s). |
| International Student Clearance Form | If you are requesting to drop below 12 credits, International Student & Scholar Services (1351 WSC) must complete this form. |
Things You CANNOT Petition
- To be verified as a full-time student if you are not enrolled full-time in classes.
- To remove credit from another school from your transcript. This includes AP credit. You need to contact the other school and petition them. You may resubmit a transcript if changes are made.
- To be reinstated if you have been dropped for tuition nonpayment. If this happens, you can petition to restore your classes by meeting with an Enrollment Services Counselor. Before a petition can be started, you must prepay your tuition on My Financial Center.
- If you believe you should have a different grade, you should first try to resolve the issue with your instructor. To find out more about how to resolve this issue, see our Student Academic Grievance Policy.
Before the withdraw deadline, you can remove yourself from the class on MyMAP by clicking on the “W” to the right of your class. The consequences of this action include:
- A "W" on your transcript
- Potential impacts on financial aid, scholarships, housing, athletic status, or international student status.
- Beginning with the Fall 2021 semester, students will no longer be charged a $10 fee for registration changes after the add/drop deadline.
*NOTE: There is no “medical withdraw” option. If you withdraw from a class, it will appear as a “W” on your record, regardless of the reason.
If you encounter a non-academic emergency/situation after the withdrawal deadline, you may request an exception to BYU policy. The exceptions committee will review these requests on a case-by-case basis. The consequences of the action:
- Starting Fall 2021, students are no longer charged a $10 fee for registration changes after the add/drop deadline.
- If denied, you will receive the grade earned, which may be a failing grade.
*NOTE: There is no “medical withdraw” option. If you withdraw from a class, it will appear as a “W” on your record, regardless of the reason.
Before the full withdrawal deadline, you may withdraw from all classes. Withdrawing from all classes may impact your housing, employment, and many other campus services. Please review the possible consequences of a Full Withdrawal.
*NOTE: There is no “medical withdraw” option. If you withdraw from a class, it will appear as a “W” on your record, regardless of the reason.
After the full withdrawal deadline, you may request to initiate a contract between you and your instructor to allow you more time to complete the class. The consequences of the action:
- There is a maximum period of one year from the end of the semester. If the remaining work is not completed within this period, the final grade for the class will be an IE.
- If you or your instructor believe additional time beyond the year is justified, please contact an Academic Records Counselor in the Registrar’s Office (801-422-6570).
- See Incomplete Contracts for more information.
*NOTE: There is no “medical withdraw” option. If you withdraw from a class, it will appear as a “W” on your record, regardless of the reason.